Participant information sheet and consent form - Youth vaping campaign
Information Sheet
Essex County Council (ECC) has partnered with Four and Solutions Research to offer a campaign to offer parents and carers of Year 6/7 students resources to have productive, and non-judgemental conversations with their children about vaping and nicotine-based products. This includes a website which offers clear, trusted information about vaping and an AI powered chat tool to offer scenario based conversation about vaping in a way that feels manageable and non-judgemental.
Why is it important we hear from you?
We would like this opportunity to get feedback from you to understand your experience of talking with your child about vaping, how it went, how useful was it using the website and its' resources, and whether you would like additional resources. We also want to understand the impact of the conversation on your child's behaviour and if they were better equipped to say 'no' to vaping in the following year.
- The Wellbeing, Public Health and Communities team at ECC would like to hear from you where you can chat about your experiences in a one to one online (Microsoft Teams or Zoom) interview.
- The interview will take 45 minutes to 1 hour.
- We will offer you an electronic shopping voucher worth £25 as a thank you for taking part.
- With your permission, we will record (visual and/or audio) our discussion. This is so we can focus on what you tell us without having to take too many notes and to make sure we don't miss anything. If you don't want to, we will not record the discussion and will take notes only.
- Please click ‘submit’ at the end of this form, otherwise your responses will not be saved.
Do I have to participate?
- You do not have to participate, it is completely voluntary.
- You can change your mind about participating at any time before or during our conversation, and you can choose which questions you do and do not answer throughout and how much information you want to share with us.
- Withdrawing from participating will not affect any ECC services you may currently use.
- If you would like to remove anything you have said after our conversation, please contact us within one month of the conversation at PHI@essex.gov.uk. After this, we will not be able to remove your comments as they will have been combined with others.
How will you use what I tell you?
- We will write up notes from our conversation and review what you and others have told us, and collate them into key themes.
- These results will be integrated into a full evaluation report, in a non-identifiable and anonymous way. We will not attribute any quotes or comments to specific individuals.
- This report will be used to inform stakeholders and refine the resources for parents and carers around vaping.
- Key insights from this report could be used for other relevant projects, shared with other partners and local authorities, or shared publicly on the Greater Essex Data & Intelligence Hub (Home | Essex Open Data).
How long will we keep this information?
- We will collect this information under Informed Consent (our legal basis). The data controller is ECC.
- Only the ECC research team conducting the interviews will have access to data collected, including any recordings and notes. These will be stored electronically and securely.
- All data collected, including any recordings and notes, will be deleted after the final report is complete.
- The report, with all data anonymised, may be kept indefinitely for permanent preservation.
Confidentiality and anonymity
- Everything you tell us will be kept confidential, and we will not use your name or anything that can identify you in anything we report on.
- If you disclose anything that indicates a risk of harm to yourself or someone else, we have a duty of care to report this to a relevant professional that will contact you to discuss what further action should be taken. This is the only case where we would break our promise of confidentiality.
Who can I contact for further information?
- For further information on this work, you can contact the Wellbeing Public Health and Communities team via email at: samuel.inkpen@essex.gov.uk
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If you have any concerns or complaints, email jyotsna.srinath@essex.gov.uk and emma.farrow@essex.gov.uk in the first instance. If unresolved, you can escalate to samuel.inkpen@essex.gov.uk. If you are not satisfied with the response you receive, you can escalate to the ECC Research Ethics Panel research@essex.gov.uk.
Thank you for your help, your participation in this work is greatly appreciated.
Essex County Council fully complies with information legislation. If you would like the full details of how we use personal data, and the rights you have about its use, please go to Privacy: Community services | Essex County Council or call 03457 430430.
For updates on how the research findings are being used, please visit Home | Essex Open Data (and search 'youth vaping').
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